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Determine the goals for your fleet management project!

Transport strategy

Define a strategy with improvement goals for your telematics project!

Before any purchase decision is made, it is preferable to define a strategy with improvement objectives. Create a plan with the realistic objectives you expect from the solution in the short and medium term. Define from the outset the indicators you want to monitor. For example, note the cost per kilometer, vehicle consumption, total number of deliveries, driver duty times, empty kilometers, number of hours dedicated to a particular task... This gives you a baseline to measure the improvements attributable to your new system. After implementation, continue measuring to validate these indicators. These measures will be very useful if you ever have to defend your project to management.
Limit yourself to a few objectives. For example, state that you want to achieve a 7% reduction in fuel consumption associated with a 10% reduction in empty kilometres. Making too many changes with your teams could be counterproductive.

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A solid analysis is necessary to be fully aware of the objective you want to pursue

A Fleet Management solution can improve the flows of your entire organization. It is interesting to think about the daily improvements for each function in the company. The workshop will be able to collect data on the condition of vehicles, the payroll department will have access to social data more quickly or the transport management will see in real time where all vehicles are. The return on financial investment is only the tip of the iceberg. If you understand all these implications, you will have a different approach with the teams. You will be able to make them understand how the solution will make their lives easier and you will create engagement.

Examples of indicators of a Fleet Management System

Social management

Service rate per driver (the percentage of driving on duty time), number of violations of the drive- and resting times regulations, number of overtime hours per driver, difference between actual and optimal hours, driver inactivity rate, number of hours worked outside the vehicle,...

Eco-driving

Fuel consumption per 100 km, global Vehco eco-driving index, eco-driving index per driver, speeding, idling, sudden braking,
inertia (deceleration), energy waste, roll out,....

Cold-Chain

Respect for the cold chain:number of temperature incidents, number of disputes,...

Administrative

Time spent downloading tachograph data, time spent on payroll, time spent calculating driver expenses

Productivity

Travel time, waiting time for loading/unloading, number of empty kilometers, filling rate, pallet recovery rate, mileage,...

Customer service

Number of disputes, late delivery rate,...

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